1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of the United Way Awards - Sherri Reynolds/Alex Young

Proclamation - Children's Mental Health Awareness Day-Chair

Recommendation
N/A


Minutes: 

Board Chair Caroline Zucker recognized Superintendent Lori White for the award she received from the Phi Delta Kappa for her dedication to education.

Rob Lane was present in the presentation of the United Way Awards filling in for Alex Young.

Superintendent Lori White stated how proud she is of this organization that during times when there is so many challenges, the economy and many of our organizational/employee families are having difficulties that they still come forward and are so generous with their dollars because they see the difference organizations like the United Way makes with their families or see the needs and the needs are greater than ever.  It makes her very proud of the people in this organization.

Board Chair Caroline Zucker thanked Sherri Reynolds for the driving force behind the contributions for United Way.

 

2. SUPERINTENDENT'S REPORT

Description

N/A

Recommendation
N/A


Minutes: Superintendent Lori White gave an update on what is happening with some major Legislation and the budget at the state level.

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: John Kampmann - Riverview High School Science Center

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Kathy Kleinlein
Second: Frank Kovach
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: April 21, 2009 Regular Boar.pdf
Attachment: 04-21-09ADD1.pdf
Attachment: April 21, 2009 Addendum 2.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate April 21.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF DISTRICT ENGLISH LANGUAGE LEARNER (ELL/LEP) PLAN 2009-2012

Description
The District English Language Learner (ELL/LEP) Plan explains how educational opportunities and services are provided to English Language Learners in Sarasota County.  

Recommendation
That the District English Language Learner (ELL/LEP) Plan be approved as presented.

AGREEMENTS/CONTRACTS

10. APPROVAL OF THE ADDENDUM TO THE 2008-2009 INTER-INSTITUTIONAL ARTICULATION AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE MANATEE COMMUNITY COLLEGE TO PROVIDE THE COLLEGE PLACEMENT TEST TO ELIGIBLE HIGH SCHOOL STUDENTS

Description

Florida's Expanded Postsecondary Readiness Assessment (EPRA) project addresses the Senate Bill 1908 requirement to expand the college and career readiness assessment of high schools students in order to improve access to postsecondary education and to extend opportunities for postsecondary readiness remediation to students before graduation.  Through this addendum, both parties agree to cooperatively implement EPRA by expanding the delivery of the College Placement Test (CPT) to eligible eleventh grade high school students. 

Recommendation

That the ERPA Addendum to the 2008-09 articulation agreement with Manatee Community College be approved as presented.

Attachment: CPT Addendum April 2009.pdf

GRANTS

11. APPROVAL OF THE HOW-TO'S OF ARTS ADMINISTRATION AND MANAGEMENT GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA'S WELLER ARTS GRANT PROGRAM FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $4,895 will be used to help Booker High School students learn business and management skills for arts-related careers.

Recommendation
That the School Board of Sarasota County approve the How-To's of Arts Administration and Management grant application.   

Attachment: BHS Keys Weller.pdf

INSTRUCTION

12. APPROVAL OF THE SARAOSTA HIGH SCHOOL 9-12 JROTC FIELD TRIP TO PARRIS ISLAND, SOUTH CAROLINA ON JUNE 1, 2009 THROUGH JUNE 5, 2009

Description
This is an annual requirement of all JROTC cadets to attend JROTC Cadet Leadership Challenge (JCLC).  This is a summer camp activity that will be hosted by the United States Marine Corps and will be an exceptional leadership opportunity for all attending cadets.

Recommendation
That the Sarasota high school 9-12 JROTC field trip to Parris Island, South Carolina on June 1, 2009 through June 5, 2009 be approved.

EXPULSIONS

13. APPROVAL OF EXPULSION CASE NO. 09-303

Description

The student listed in Expulsion Case No. 09-303 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 25, 2008, the student listed in Expulsion Case No. 09-303 violated School Board Policy 5.34(1)(d) Battery on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 4, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-303 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session and the entire 2009-2010 academic year.

Attachment: Expulsion Case No. 09-303.pdf (Confidential Item)

14. APPROVAL OF EXPULSION CASE NO. 09-159

Description

The student listed in Expulsion Case No. 09-159 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 31, 2008, the student listed in Expulsion Case No. 09-159 violated School Board Policy 5.32(1)(e), Battery on a School Board Employee.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 15, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-159 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, until January 15 of the 2009-2010 academic year.

Attachment: Expulsion Case No. 09-159.pdf (Confidential Item)

15. APPROVAL OF EXPULSION CASE NO. 09-266

Description

The student listed in Expulsion Case No. 09-266 violated School Board Policy 5.32, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 15, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-266 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, until January 15 of the 2009-2010 academic year.

Attachment: Expulsion Case No. 09-266.pdf (Confidential Item)

16. APPROVAL OF EXPULSION CASE NO. 09-326

Description

The student listed in Expulsion Case No. 09-326 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 25, 2009, the student listed in Expulsion Case No. 09-326 violated School Board Policy 5.34(1)(g), Continuing Misconduct.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-326 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session and the entire 2009-2010 academic year.

Attachment: Expulsion Case No. 09-326.pdf (Confidential Item)

17. APPROVAL OF EXPULSION CASE NO. 09-206

Description

The student listed in Expulsion Case No. 09-206 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On January 7, 2009, the student listed in Expulsion Case No. 09-206 violated School Board Policy 5.32, Zero Tolerance, and School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 15, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-206 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, until January 15 of the 2009-2010 academic year.

Attachment: Expulsion Case No. 09-206.pdf (Confidential Item)

18. APPROVAL OF EXPULSION CASE NO. 09-305

Description

The student listed in Expulsion Case No. 09-305 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 25, 2009, the student listed in Expulsion Case No. 09-09-305 violated School Board Policy 5.34(1)(g) Battery, Threat, Intimidation.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 4 of the 2009-2010 academic year.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-305 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session and the entire 2009-2010 academic year.

Attachment: Expulsion Case No. 09-305.pdf (Confidential Item)

19. APPROVAL OF EXPULSION CASE NO. 08-391

Description

The student listed in Expulsion Case No. 08-391 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On April 28, 2008, the student listed in Expulsion Case No. 08-391 violated School Board Policy 5.34(1)(g), Use of Profane, Obscene or Abusive Language, Bullying, Harassment.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 12, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-391 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately until May 12 of the 2008-2009 academic year.

Attachment: Expulsion Case No. 08-391.pdf (Confidential Item)

MATERIALS MANAGEMENT

20. APPROVAL TO AWARD BID #9112 FOR MOVING SERVICES FOR RELOCATABLE BUILDINGS

Description
Bids to provide 'Moving Services for Relocatable Buildings' were received from four vendors on March 24, 2009.  The bids of R.E. Johnson & Son, Inc., and Brownie Moving and Heavy Hauling were the best low bids meeting the advertised specifications based on a sample scenario.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Construction Services Department.

Recommendation
That the bids of R.E. Johnson & Son, Inc., and Brownie Moving and Heavy Hauling, to provide 'Moving Services for Relocatable Buildings' in an amount not to exceed $200,000.00, be approved for award and purchase.

Attachment: MovSvcRelocatableBldgs9112Rec.pdf

21. APPROVAL TO AWARD BID #9051 FOR CARPENTRY SERVICES - TIME AND MATERIALS

Description

Bids to provide 'Carpentry Services - Time and Materials' were received from six vendors on March 31, 2009.  The bids of Hawk's Nest Construction, Howell Construction Group, Inc., and O'Dell, Hall, and Associates, Inc., dba Walrus Construction were the best low bids meeting the advertised specifications based on a sealed scenario.  The bid of Jade Mailloux and Sons General Contracting, Inc., is non-responsive to the requirement of owning and operating the existing bidding company for a minimum of three years prior to bid submittal. This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budgets allocated to the Facilities Services and Construction Services Departments.   

Recommendation
That the bids of Hawk's Nest Construction, Howell Construction Group, Inc., and O'Dell, Hall, and Associates, Inc., dba Walrus Construction to provide 'Carpentry Services - Time and Materials' in an amount not to exceed $300,000.00, be approved for award and purchase.

Attachment: CarpentryT&M9051Rec.pdf

CONSTRUCTION

22. APPROVAL OF CONTRACT FOR CONSTRUCTION FOR THE RIVERVIEW HIGH SCHOOL - BUILDINGS #4 (FIELD HOUSE), #7 (CYESIS) & #8 (PLANETARIUM - SCIENCE CENTER) PROJECT

Description
Under the terms of the 6/20/2008 (Item #40) Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with W.G. Mills, Inc. for the Riverview High School - Buildings #4 (Field House), #7 (Cyesis) and #8 (Planetarium - Science Center) project.  This contract was negotiated on 2/11/2009.  The 6/20/2006 agreement included pre-construction and bidding services only.  This Contract for Construction includes only Buildings #4 (Field House), #7 (Cyesis), and #8 (Planetarium-Science Center).  The scope shall include renovation of Building #4, remodel of Building #7, construction of Building #8 and associated work as identified in the contract documents.  A separate contract will be negotiated at a later date for the balance of the construction of this phased project.  The Guaranteed Maximum Price (GMP) of this contract is $4,589,798.00.  This contract is available for review at the Construction Services Department.  The School Board attorney has approved the use of this contract.  Funds for this contract are available in the project budget account. 

Recommendation
That the Contract for Construction for the Riverview High School - Buildings #4 (Field House), #7 (Cyesis) and #8 (Planetarium -Science Center) be approved as presented.

23. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT ELEMENTARY SCHOOL "I" BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND FLORIDA POWER & LIGHT COMPANY

Description

This easement will assign an easement for the construction, operation and maintenance of underground electric utility facilities (including wires, cables, conduits, and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as the size of and remove such facilities or any of them within an easement ten (10) feet in width.  This easement has been approved by the School Board attorney.

Recommendation
That the Non-Exclusive Utility Easement at Elementary School "I" between The School Board of Sarasota County, Florida and Florida Power and Light Company be approved as presented.

Attachment: BAIenc4-21-09ElemI-FPLeasement.pdf

24. ACCEPTANCE OF CONSTRUCTION PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR

Description
The substantial completion dates and final contract amounts are summarized on the enclosure for ease of review.  All work has been completed and all required close-out documents have been received from the contractor.  The Executive Director of Construction Services has determined that the projects are complete in accordance with state statutes.

Recommendation
That the cited construction projects be accepted as complete and the final payment to contractors be approved as presented.

Attachment: BAIenc4-21-09ProjCompl+FinalPymtCon.pdf

25. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The change order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a reduction of $38,477.05 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc4-21-09CSD-CO.pdf

FINANCE

26. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE PERIOD ENDING FEBRUARY 28, 2009

Description
The Superintendent's Financial Statements for the month ending February 28, 2009, does not reflect any unexpected trends for the 2008-09 fiscal year.  The General Fund currently shows a fund balance of approximately $141 million.  However, budgeted deficit spending in the General Fund in future months will decrease this balance as the fiscal year ends due to State revenue shortfalls and reduced property tax revenues.  The Food Service Fund revenues overall continue to be flat.  The money the District receives through the Free and Reduced Meals Program has increased approximately 19%, but revenues received from students paying full price or purchasing al a carte meals has decreased over 10%.  Expenditures have remained steady from the prior year.  The District made an arrangement with the Tax Collector in December for their office to invest some of the District tax revenue money since they are receiving a better interest rate than the District.  This is the cause of the large Due from Other Agencies amount in both the General and Capital Projects Funds.

Recommendation
That the Superintendent's Financial Statements for the period ending February 28, 2009, be approved as presented.

Attachment: February 2009.pdf

TRANSPORTATION

27. APPROVAL OF OPENING/CLOSING TIMES

Description
Approval of the Opening/Closing Times of Schools for 2009-2010

Recommendation
That the approval of the opening/closing times of schools for 2009-2010 be approved as presented.

Attachment: OPEN CLOSE TIMES BD Approved 042109 for 2010.pdf

SCHOOL BOARD RULES

28. APPROVAL TO ADVERTISE CHANGES TO SCHOOL BOARD RULE 6.911, SICK LEAVE BANK

Description
Revisions have been made to School Board Rule 6.911, Sick Leave Bank, to make it consistent with language in the Collective Bargaining Unit Agreement between the School Board and SC/TA.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.911, Sick Leave Bank.

Attachment: Policy 6.911--revised--3-09.pdf

29. APPROVAL OF THE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE RIVERVIEW HIGH SCHOOL FOUNDATION

Description

Consistent with the adopted High School Educational Specification, the Board and the Riverview Foundation are entering into a partnership to pay for the construction of and equipment for a Science Center on the campus of the new Riverview High School.  The agreement provides that the School Board will build and equip the Science Center as part of its construction of a rebuilt Riverview High School campus.  It further provides that the Foundation will pay to the School Board a total of $345,788 to be applied to the cost of construction and equipment of the Science Center.

Recommendation
That the Board approve the agreement between the School Board of Sarasota County and the Riverview High School Foundation as presented.

Attachment: Science Center Final.pdf

Motions:
That the Board approve the agreement between the School Board of Sarasota County and the Riverview High School Foundation as presented.	- PASS
Vote Results
Motion: Frank Kovach
Second: Shirley Brown
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

30. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD TO INCREASE THE ENHANCED HURRICANE PROTECTION AREA CAPACITY OF ELEMENTARY SCHOOL "I"

Description
Sarasota County and the School Board are collaborating on the design, construction, maintenance, and use of Elementary School I to increase the capacity in the county for general population emergency sheltering. This agreement provides $600,000 to the school district to expand the Enhanced Protection Area requirements in the new school.

Recommendation
That the Board approve the Interlocal Agreement with Sarasota County to increase the Enhanced Hurricane Protection Area capacity of the new Elementary School I.

Attachment: ILA for EHPA ELem I FINAL.pdf

Motions:
That the Board approve the Interlocal Agreement with Sarasota County to increase the Enhanced Hurricane Protection Area capacity of the new Elementary School I.	- PASS
Vote Results
Motion: Shirley Brown
Second: Carol Todd
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

31. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD TO INCREASE THE ENHANCED HURRICANE PROTECTION AREA CAPACITY OF THE NEW RIVERVIEW HIGH SCHOOL

Description
Sarasota County and the School Board are collaborating on the design, construction, maintenance, and use of Riverview High School to increase the capacity in the county for general population emergency sheltering. This agreement provides $400,000 to the school district to expand the Enhanced Protection Area requirements in the new school. This agreement replaces an agreement approved by the School Board on March 4, 2008, but was never acted upon by the Board of County Commissioners.

Recommendation
That the Board approve the Interlocal Agreement with Sarasota County to increase the enhanced Hurricane Protection Area capacity of the new Riverview High School.

Attachment: ILA for EHPA Riverview FINAL.pdf

Motions:
That the Board approve the Interlocal Agreement with Sarasota County to increase the enhanced Hurricane Protection Area capacity of the new Riverview High School.	- PASS
Vote Results
Motion: Kathy Kleinlein
Second: Frank Kovach
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye
Frank Kovach	- Aye

32. NAMING OF ELEMENTARY SCHOOL "I"

Description

The recommendation comes from the school naming committee for Elementary School "I" which was coordinated by Kirk Hutchinson, Principal.

Recommendation
That the School Board approve Atwater Elementary School as the official name for Elementary School "I" being constructed at 4701 Huntsville Avenue, North Port, Florida.

Attachment: EIR.4.09.pdf

Motions:
That the School Board approve Atwater Elementary School as the official name for Elementary School "I" being constructed at 4701 Huntsville Avenue, North Port, Florida.	- PASS
Vote Results
Motion: Carol Todd
Second: Frank Kovach
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

33. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

34. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 3:52 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on April 21, 2009, and approved at the regular Board meeting on May 5, 2009.